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Massive increase in ECO workload in Manila

Discussion in 'UK Visa and Immigration Help' started by Kuya, Jan 22, 2013.

  1. Kuya
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    Kuya The Geeky One Staff Member

    Here is a very interesting response to another question I posed to the UK Border Agency. So interesting I gave it a thread of its own!

    And their reply has been very enlightening....

    They sent me an excel spreadsheet showing those figures (which is available here) and a letter of response available here in PDF format..

    There were 12 ECOs working in Manila in 2012. Though staffing records only go back as far as 2010, there had also been 12 ECOs in 2010. So it is fair to guess 12 ECOs also worked there in 2009.

    Anyway, the big news is that during the year of 2009 there were a total of 79,948 visas processed at the Manila hub, these consisted of the whole range of visas and from countries/territories other than the Philippines as well. Those were Brunei, Hong Kong, Japan, South Korea and Taiwan. In 2012 there were the additional states of Australia, Malaysia, New Zealand and Singapore thrown into the workload as well from 2011 onwards.

    This means that in 2009 there were 79,948 visas processed in Manila. For the 9 months (January to September) of 2012 that number had become 109,512 - But remember, that is for 9 months, not 12!! So, when I work out an average months workload for an ECO (taking into effect 4 weeks yearly holiday and assuming just under 3 sick days per year which is half the UK average) I come up with some shocking figures...

    • In 2009, the workload of each ECO was 605.667 visa applications per month
    • In 2012, the workload of each ECO was 1,106.18 visa applications per month
    • In 2009, the workload of each ECO was 151.417 visa applications per week
    • In 2012, the workload of each ECO was 276.545 visa applications per week
    • In 2009, the workload of each ECO was 30.2833 visa applications per day
    • In 2012, the workload of each ECO was 55.3091 visa applications per day

    This means the workload of each ECO has increased by just over 82%

    In terms of settlement visas in Manila, each ECO had a weekly case-load of 5.07 applications each week in 2009. In 2012 that number looks likely to be 9.88 per ECO each week.

    So there you have it, no rumours or theories. The raw data! Due to the reductions in the UKBA forced by budget cuts and staff losses, the workload of those working at the Manila hub has increased by an insane level. ECOs aren't targeted to reduce immigration, but they are targeted with processing applications in a timely manner. Whether it be a rejection or a pass, it still counts as a processed application regardless of whether the ECO made the correct decision or not.

    So would an increase in workload of 82% or more increase the likelihood of incorrect visa application decisions?

    This is just Manila. I didn't ask about elsewhere in the world..

    :erm:

    All these Freedom of Information requests can be found at What Do They Know?
  2. Anon220806
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    Anon220806 Well-Known Member

    Thats a lot of applications for one individual to process in one day.
  3. Kuya
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    Kuya The Geeky One Staff Member

    Yep.. From about 30 to 55. :erm:
  4. Anon220806
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    Anon220806 Well-Known Member

    My feeling, for a long time, has been that something hasn't been right. I sometimes thought it was negligence or maybe just incompetence but this suggests not enough allocated consideration / deliberation time per visa - work overload. Knowingly under resourcing. I am annoyed as the visas are very expensive. All I can say is, based on the stats above, that they are raking in a lot of money just to process them so very quickly. :f:
    Last edited: Jan 23, 2013
  5. Kuya
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    Kuya The Geeky One Staff Member

    Well, it raises even more questions and come this Thursday John Vine (The inspector of the UKBA) will publish "An inspection of applications to enter, remain and settle in the UK on the basis of marriage and civil partnerships". I look forward to reading that report when it comes to the quality of decisions made!
  6. Anon220806
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    Anon220806 Well-Known Member

    This info is surely even more ammunition to have in your back pocket at appeal time.
  7. Kuya
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    Kuya The Geeky One Staff Member

    Indeed. But this info needs to be in the public domain for others to educate themselves and be aware.
  8. Anon220806
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    Anon220806 Well-Known Member

    Indeed. And it certainly answers a few of the questions I had on the topic. :like:
  9. Markham
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    Markham Guest

    I think you may be underestimating the workload - I'm not disputing the number of visa applications but questioning the available working time. These are civil servants and would almost certainly be entitled to (at least) four weeks annual leave and in addition to that, the office would probably be closed for the Christmas/New Year fortnight and would also be closed for Philippine public holidays and special non-working days - of which there are many. So the available time is not 48 working weeks but closer to 44.

    This brings me on to the question you didn't ask: how many ECOs and ECMs employed in Manila are British nationals? Border Agency staff would not be diplomatic passport holders and the Border Agency is not an Embassy function therefore I think it's highly likely that, as an employer, it would have to abide by Philippine employment laws. As the work is essentially routine in nature and ECOs have to follow set scripts, I rather doubt they could convince the Department of Labor and Employment (DOLE) that the work can not be performed by suitably-qualified Filipinos. Also expatriate staff would have to be paid at a significantly higher rate - they'd be entitled to an overseas allowance in addition to their normal salary and may also be provided with accommodation.

    If as I suspect, UKBA is employing local staff as ECOs then this may give rise to another possible avenue for appeals. Even the most highly-schooled Filipinos, unless they have spent some time living and working in the UK, will not understand some of the nuances of the English language; idioms that you and I understand may not be fully comprehended by them. That may lead them to reject applications purely on the basis of a lack of understanding of the language used.

    But I do doubt UKBA would give a definite response to that question. An admission that decisions about applicants' abilities to enter to the UK are being made by non-UK citizens would be a presentational nightmare, even though there are savings to the public purse.
  10. Kuya
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    Kuya The Geeky One Staff Member

    Yeah, my calculation was a conservative one. I decided not to include national holidays as I was bound to get them wrong, plus the figures without them are scary in terms of how long the ECOs have to process these applications. Given how many applications there are, I think it is scandalous for the UKBA to only employ 12 people to process the visas and at a time when there is a backlog of more than 16,000 applications from migrants waiting for permission to stay in Britain, this lack of staff just adds to the pile of appeals already clogging up the system.

    The Appeals and Correspondence Manager of the Manila Visa Hub is one Ms B Pastolero, so I did think that locals were employed in issuing visas.

    I think that would be a loose argument! The appeals judge in the UK will have no experience of life in the Philippines and it would be the appellants word against the UKBA and probably some impressive qualifications from the Manila hub staff.

    Not one single contact I've had with the UKBA has been a positive one! Such a shame to say that, but it is true. I'm so far looking for someone there to impress me.

    That said, having worked in customer services for over 11 years I know what annoys anybody working in a customer facing environment hates the most - A customer who won't let up and comes back from an answer with more questions. Basically, I'm going to be a tw:f:t to them if I have to!!!
  11. Anon220806
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    Anon220806 Well-Known Member

    Yes. It seems that of the huge sum that is charged for a settlement visa, there is a lot of "profiteering" going on, on the part of the Embassy there. Great for the UK Taxpayer, maybe, but not so great for the applicant! And indeed, by using local staff and pushing the applications through on high output but low focus basis the "profits" are certainly being maximised. Doesn't give a lot of chance for good QC.
  12. Micawber
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    Micawber Renowned Lifetime Member

    It's difficult to get a good picture of what's actually going.
    The ECO's do make the visa decisions, but they are supported by VFS staff and also by at least ECA's (Entry Clearance Assistants)
    Just how many ECA's support each ECO is unknown from the UKBA response.

    I believe the Manila Hub has a pretty good record of meeting their standard service targets.
    The caseworking team could include quite a few folk.
    Last edited: Jan 24, 2013
  13. Markham
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    Markham Guest

    It is scandalous that the Home Office has subcontracted such a sensitive area to foreign nationals who owe no allegiance to the UK whatsoever. There are issues of national security here - remember we do have some pretty unsavoury groups, such as Abu Sayaf, which might try to take advantage were they to know that visa decisions in respect of Filipinos and Indonesians are made by Filipinos and not by British staff.

    In that case, an appeal hearing needs to hear evidence from those who actually live in the Philippines and can explain the differences in language and culture. One of Mae's cousins is an English Teacher: she learned the language not from her university course (only 12 out of 40 units even touched on the language) but from American TV shows!

    Filipinos do not take ownership of problems and they are unable to admit to making any wrong decisions. "Face" is a very important part of the culture and Filipinos will do anything not to lose face. Perhaps you should ask UKBA how many visas were refused in 2012 by its Manila Hub and of those how many were granted on appeal/re-examination. The answer to the second part is likely to be close to zero.

    I do remember that Theresa May is on record for stating that the full cost of processing visa applications is to be met by the applicant. If each ECO is processing 55 visa applications a day, that's one application every 8 minutes - based on a 7 hour working day. If an ECO spends one hour on processing settlement visas at around £800 each, he has earned £6,000 for the Exchequer! Does Mrs May really believe it costs £100 per minute to process a visa application? Gee and I thought the Philippine Bureau of Immigration were bad enough for chiselling cash out of foreigners - UKBA has them beat by a HUGE amount.
  14. Anon220806
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    Anon220806 Well-Known Member

    Exactly my "beef" for a long time.
  15. Methersgate
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    Methersgate Well-Known Member Lifetime Member

    This is very good work, Sean. We all owe you a vote of thanks.
    • Like Like x 1
  16. Markham
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    Markham Guest

    There are some very interesting comments to that Guardian piece:

    Even a former Immigration Officer is somewhat critical about the state of the modern Border Agency:
  17. Anon220806
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    Anon220806 Well-Known Member

    There are a good number of applicants for FLR who are members on the "dark side" who are in the same position. Having waited some 6 to 9 months for their FLR outcome. They can't go anywhwere as they have no passport and can't work as they aren't allowed to till they are awarded FLR. Plus, of course, all the uncertainty and stress. I seem to recall one guy's wife has been waiting since April last year for their FLR outcome. Whats more, when people phone in to find out about the progress of their application then they are fobbed off with little or no update.
    Last edited: Jan 24, 2013
  18. Kuya
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    Kuya The Geeky One Staff Member

    I've no intention of being fobbed off. Though one of the ECAs in the Manila hub effectively sent me an email trying to do that (I got it this morning)

    Translation: Chill out, give us 3 months and we'll get back to you.

    My response, a long email written in the manner of war and peace indicating how foolish it would be for me to wait considering the findings today from the Independent Chief Inspector of Borders and Immigration, John Vine CBE QPM. Basically, I've let them know how they'll spend more time dealing with me by ignoring me than if they just dug out the appeals bundle and dealt with it.

    And I'll chase them up about it tomorrow as well, considering it took 10 days for that email and 12 days to reply to the previous one I sent.
  19. Anon220806
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    Anon220806 Well-Known Member

    I was driving up to speak to our friendly Immigration officers here, this morning and the below was plastered all over the radio.

    UKBA backlogs: Inspectors find thousands of new cases

    "Immigration inspectors have discovered more UK Border Agency (UKBA) backlogs, totalling more than 16,000 cases.

    The chief inspector of immigration said the latest backlogs, relating to requests to settle through marriage, were "unacceptable".

    The backlogs included people waiting a decade to hear if their partner had permission to live in the UK.

    Immigration Minister Mark Harper denied the Border Agency was a "shambles", and said managers were "getting a grip".

    The marriage or civil partnership-related backlog is thought to be the 10th category of unresolved cases that has emerged in the past two years.

    Inspectors looked at how well the agency was handling applications from people from outside the European Economic Area who have a partner already in the country, such as a husband or wife who is British.
    "

    http://www.bbc.co.uk/news/uk-21170495
  20. Kuya
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    Kuya The Geeky One Staff Member

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